How it works

A decision loop, not a document editor.

Paavya sits around the whole pursuit: what to bid on, what to say, what to check before you send, and what the result should teach you. The writing is one stage of six.

01Intake
02Qualify
03Draft
04Review
05Submit
06Reconcile

Six stages, and you are only asked for a decision in two of them.

Every stage below shows the same three things: what you do, what Paavya does, and what you walk away with. If a stage needs your judgment, it says so plainly.

Setup is once. After that the loop runs on every pursuit, and the last stage is what makes the next one better.

Stage 01  ·  Intake — once

Point it at what you have already written.

Connect a folder, a drive or a CRM. Past proposals, certifications, case studies, and — importantly — which bids you won and lost.

YouDrag in documents, or authorise a source once.
PaavyaIndexes every document as evidence and records the outcome attached to each bid.
You getA library where every claim can be traced back to a real file, and a record it can learn from.
Knowledge base
SOC 2 Type II Report.pdfIndexed
Won — State Portal Proposal 2025.docxIndexed
Lost — County ERP 2024.docxOutcome logged
Case Study — Vanguard Health.pdfIndexing…
Bid recommendation
74%
Worth pursuing
Confidence: medium-high · 6 comparable awards in your record
+ Scope matches 3 wins in the last 18 months
+ Incumbent is not bidding this cycle
− FedRAMP evidence missing from your library
− Budget ceiling 12% under your usual range
Commit to bid Mark no-bid

Stage 02  ·  Qualify — your decision

A recommendation you can argue with.

This is the stage most tools skip. Before anyone writes, Paavya scores fit against your record and shows the reasoning on both sides.

YouForward the RFP, or let it arrive from a portal feed.
PaavyaScores fit, names the gaps, and states its confidence in writing.
You getA bid/no-bid call with reasoning attached — something to point at in the pursuit review.

Stage 03  ·  Draft — mostly automatic

Answers built from your evidence, not from nothing.

Every question is extracted and drafted from your library, each one citing the document it came from. Where it lacks evidence, it says so instead of inventing it.

YouRead, edit, and answer the handful it flags.
PaavyaExtracts every requirement and drafts each answer in your voice, with sources.
You getA response at roughly 80% on the first pass, and a list of the gaps that need a human.
Extracted from the RFP
Q12Describe your incident response process and escalation timelines.
Drafted from State Portal Proposal 2025 · cites your 15-minute Sev-1 escalation SLA
Source: Security Operations Runbook, p. 4
Q13Provide evidence of SOC 2 or equivalent certification.
Q14List three references from comparable engagements.
40 questions extracted · 34 drafted · 6 flagged for a human
Before submit
✓ Mandatory forms attached (3 of 3)
✓ Page limit — 48 of 50
✓ All 40 answers reviewed by an owner
• Pricing sign-off — waiting on Maya
• Simulator run — predicted score 82 / 100
Export to Word Run simulator

Stage 04  ·  Review — your decision

Nothing ships until the checks pass.

Sections get owners, compliance is checked against the RFP itself, and you can run the simulator to see how the finished response is likely to score.

YouAssign sections, approve, and sign off on pricing.
PaavyaTracks every requirement, flags what is missing, and predicts the score with reasons.
You getA submission you have seen scored before an evaluator ever reads it.

Stage 05  ·  Submit

In the format the buyer demanded.

Export to Word or PDF against your own template, with the mandatory forms attached and page limits respected. The pursuit stays open in the pipeline.

YouHit export and submit.
PaavyaFormats to your template and keeps the pursuit tracked to the award date.
You getA compliant package, and a pipeline that still knows this bid is live.
Export
✓ Mandatory forms attached (3 of 3)
✓ Page limit — 48 of 50
✓ All 40 answers reviewed by an owner
• Pricing sign-off — waiting on Maya
• Simulator run — predicted score 82 / 100
Export to Word Run simulator
After the award
Predicted
82
Actual
76
Gap traced to the transition-plan answer — evaluators scored it 4 of 10.
That answer is now flagged in your library with a rewrite owner.
Scoring recalibrated · 14 similar pursuits re-ranked

Stage 06  ·  Reconcile — the part that compounds

The result comes back and the system corrects itself.

Win, loss or shortlist, the outcome is logged against what Paavya predicted. The gap between the two is the lesson, and it is applied to every open pursuit.

YouLog the outcome, or let the portal feed do it.
PaavyaCompares prediction to result, traces the difference to specific answers, and recalibrates.
You getScoring tuned to your record — and a named weak answer to fix before the next bid.

Why the loop matters more than the editor.

Drafting is now a commodity. What is not is a system that knows which of your answers actually scored, and which bids you should never have chased.

Fewer bids, better odds.

Declining the wrong pursuit is the cheapest win available to you. Stage 02 exists to make that call defensible.

Every answer has a track record.

Because outcomes are logged per answer, your library sorts itself by what has actually scored — not by what was written most recently.

The advice gets specific.

Calibration runs against your record rather than an industry average, so by the second quarter the reasoning reads like your own bid desk.

Run it on a bid you already know.

Load a past win and a past loss during the trial, and check the reasoning against what actually happened.

Book Demo